info@AHSIE.org

Conference FAQ

 

10th Annual AHSIE Best Practices Conference

HSIs Ayer, Hoy y Mañana: Learning from the Past, Paving the Way for the Future

In partnership with the University of Illinois at Chicago

March 25-28, 2018

Frequently Asked Questions

We are pleased to be offering five half-day Featured Topic Institutes on Sunday, March 25th, 1:00 p.m.-5:00 p.m.  These institutes are open to all conference participants at no additional cost, but seating is limited to 80 attendees per institute.  Pre-registration is required.

During the conference registration process, you can reserve your space at one of the institutes.  Once an institute reaches capacity, no other registrations can be accepted, and you will be prompted to make another selection.  No wait lists will be accepted.  Additional concurrent sessions will be offered on Sunday afternoon, so if you don’t make it into one of the institutes, you will have several other session options to attend.

Please review the institute descriptions here before beginning the registration process. Once you make your selection, we will be unable to fulfil requests to modify your selection, so please choose carefully.

View/Download Featured Topic Institute Descriptions here: https://www.ahsie.org/conference/featured-topic-institutes/

General Conference Information

Q: What is the AHSIE Best Practices Conference and who should attend?
A: The annual AHSIE Best Practices Conference provides practitioners from current and emerging Hispanic Serving Institutions a forum through which they can share ideas, build partnerships, and influence the development of policies designed to increase student success and institutional effectiveness. The conference features an array of sessions that examine high-impact practices primarily implemented through U.S. Department of Education Title III and Title V funding. It also provides attendees with opportunities to network with leaders from other HSI’s, share ideas regarding what does and doesn’t work for our students, and learn how to make Title V programs more effective. If you work in an HSI as an administrator, program director, faculty, staff, or student, you are welcome and encouraged to attend. This year’s conference will feature program officers from the U.S. Department of Education, HSI Division.

Q: When and where is the conference held?
A: Chicago!  We are pleased to be partnering with the University of Illinois at Chicago  as Co-hosts of the 10th Annual AHSIE Best Practices Conference.  Conference activities will take place at the campus of UIC from March 25-28, 2018

Q: Do you anticipate the conference will sell out?
A: Yes! Each year our conference attendance increases and our ability to accommodate participants is based on the capacity of our host institution. Once capacity has been reached we will close registration.

 

Registration

Q: How do I register?
A: You can register online at https://www.ahsie.org/conference/ . We encourage you to register early to take advantage of the Early bird discounted rate. See below for details on fees.

Important Registration Dates:

Friday, January 26th – Deadline for Early Bird Registration Rate
Friday, January 26th – Deadline for Session Presenters to Register (To demonstrate Commitment to Attend, and to be included in the Conference Program.)
Friday, February 23, 2018 – Registration Refund Deadline
Friday, March 9th– Online Registration Closes
Saturday, March 24th – On-site Registration Opens

Q: What are the registration fees?
A: The standard conference registration fee is $475, with discounts for retirees and students. We also offer a one-day registration. All of these qualify for the Early Bird* discount if you register and pay by January 26, 2018, 11:59 pm PST.  We are also pleased to offer members of HACU** a courtesy discounted rate.

Registration Type

Early Bird Rate*
(before January 26th, 11:59 pm PST)

Standard Registration Rate
(after January 26th,  11:59 pm PST)

General Admission $450 $475
Retiree $375 $400
Student $175 $200
One day $225 $250
HACU Member Rate** $425 $450
*To qualify for the Early Bird discounted rate, payment must be received by the January 26, 2018 deadline.
 **HACU Members – You may register at the HACU member rate if your institution is a current member of HACU.
 Before selecting this option, please verify your institution is a member on the HACU Membership Directory.

 

Q: If I need to cancel my registration, what is your refundpolicy?
A: Our refund policy for conference registration is as follows: registrations canceled prior to Friday, February 23, 2018 will be charged a $50 administration fee. After Friday, February 23, 2018, canceled registration will be charged a $200 cancellation fee, or you may substitute for another representative at your institutions for a charge fee of $50. No-show registrations will not be refunded.

Q: Do you offer a discounted registration fee for presenters?
A: Additional discounts are not available for presenters of High Impact Practice or Community of Practice Sessions.

Q: What is included in my registration fee?
A:
Registration includes:

  • Four-day access to the conference, which includes institutes, concurrent sessions, plenaries, roundtable discussions and panel presentations;
  • Opening Reception and Networking Mixer Sunday;
  • Breakfast on Monday, Tuesday, and Wednesday;
  • Lunch on Monday and Tuesday;
  • Conference handouts and promotional items;
  • Opportunities to network with U.S. Department of Education Title V Program Officers;
  • Individual Annual Membership in AHSIE (valid March 2018-March 2019).

Q: Can I use Federal funds from a grant to pay for this conference?
A: A separate list of FAQs has been developed to guide U.S. Department of Education grantees in the appropriate use of federal funds for conferences and meetings: https://www.ahsie.org/conference/using-federal-funds/

Q: What type of payment do you accept for conference registration?
A: On the registration page, you will have the option of paying with a credit card through Paypal or Stripe.  Alternatively, you may select to pay by check and an invoice will be generated for you.
Please note: Payment must be received in full prior to the start of the conference.

      Please include the full name of the registrant in the memo line of the check and make check payable to:

AHSIE
P.O. Box 2100
Taos, NM 87571-2100

Q: Who can I contact with a question about registration?
A: Please email info@ahsie.org and we will reply within two business days.

Q: My institution requires a W-9 or Payee Data Record from AHSIE. How do I obtain these?
A: AHSIE’s W-9 and Payee Data Record be downloaded at the following links:
AHSIE W9

AHSIE Payee Data Record

Membership

Q: I am not a member of AHSIE, can I still attend the conference?
A: Of course! Individual membership is complimentary when you register for the conference.

 

Transportation

The University of Illinois at Chicago, is located in the heart of Chicago, Illinois. The 244-acre campus is located approximately 1 mile west of downtown Chicago.  http://maps.uic.edu

Q: What airport is closest or most convenient to the conference site?
A: Two major airports serve the Chicago area, O’Hare International Airport and Midway International Airport. O’Hare is located northwest of Chicago and Midway is located on the Southside of Chicago.

Q: What transportation is available to/from the Airport to the hotel?
A: There are several options for shuttle, taxi, and public transportation from Midway or O’Hare International Airport to the Chicago Hilton.   When taking public transportation from Midway Airport to the Hilton Chicago take the CTA Orange Line train to the Roosevelt stop. Walk 0.5 miles north to 720 S. Michigan.

When taking public transportation to the Hilton Chicago from O’Hare International Airport: Take CTA Blue Line train to the Jackson stop. This is the only subway train leaving O’Hare. Walk 0.6 miles southeast to 720 S. Michigan Ave.

For additional options for transportation, visit:
O’Hare Transportation page:http://www.airport-ohare.com/transportation.php
Midway Transportation page:http://chicago-mdw.worldairportguides.com/transportation.php
Hilton Chicago Transportation page:http://www3.hilton.com/en/hotels/illinois/hilton-chicago-CHICHHH/maps-directions/index.html for details.

Lodging

Q: What are my options for lodging? Is there an official conference hotel?
A: We are pleased to partner with Hilton Chicago as the only official 2018 AHSIE Conference Hotel.  A magnificent location, the Hilton Chicago is on Chicago’s famous Michigan Avenue, overlooking Grant Park and Lake Michigan.  The hotel is just 1.5 miles from the UIC Forum.  Yes, shuttles will be provided between the Hilton and UIC at the beginning and end of the day.

For the AHSIE 2018 Conference Rate, reservations can be made by calling 1-855-760-0869 or +1-312-922-4400 (refer to AHSIE) or at the link below.   Deadline to reserve at the AHSIE Conference rate is March 3, 2018.
Reserve Now at the Hilton Chicago
Map Hilton Chicago to UIC Forum

Q:What nights should I reserve for?
A: The conference starts at 11:00 a.m. on Sunday, March 25th and concludes at noon on Wednesday, March 28th, 2018.  We encourage you to arrive by Saturday evening or early Sunday morning to participate in the Sunday sessions. The Chicago Hilton is also extending the special AHSIE Conference Rate for shoulder dates before and after the conference so you can come early or stay late and enjoy the Windy City!

Q: What transportation is available to/from the hotel to UIC?
A: AHSIE and will provide shuttle service from the Chicago Hilton to UIC in the morning and afternoon in conjunction with conference activities.  Please note, if you reserve lodging at a property other than the Chicago Hilton, you will either need to travel to the Hilton to catch the shuttle or find your own transportation to/from UIC.  If you need to leave UIC during the conference, outside of shuttle times, you can take a taxi, bus, or ride share service (Uber/Lyft)

 Q: If I am renting a car, what are parking options at UIC and Hilton Chicago?
 A:UIC CampusParking – Parking will be available on the UIC campus in LOT 5 for the duration of the conference.  The parking rate is $10 per day, payable on-site at the lot.  Please indicate at the time of registration if you will be driving and need parking.  Click here for the maps of the campus http://maps.uic.edu
A:Chicago Hilton Parking–  Parking Options at Hilton Chicago  include Valet Parking at $75.00/day, or Self-park (garage) for $61.00/day.

 

Conference/ Presentations

Q: What topics will be covered throughout the conference?
A: We aim to provide relevant information on topics that affect all Hispanic-Serving institutes. Tracks for this year’s conference include:

  • Track 1: Academic Student Support Programs
    Proposals that highlight the creation, data-driven evaluation and/or institutionalization of undergraduate student academic support programs such as early college, undergraduate research, invasive advising, summer bridge, tutoring, professional skills.
  • Track 2: HSI Development: Moving from Emerging to Serving
    Proposals that help mentor new and emerging HSIs in the development of their campus to an equity or ‘serving’ mindset. Proposals could highlight professional development of staff and faculty, HSI mentorship, and descriptions of collaboration and leveraging of resources across departments, institutions, and communities. Presentations should feature practical and detailed advice that will be immediately useful to new HSIs, such as how to use data to track and close equity gaps, and/or shift institutional culture and thinking from Predominately White Institutions to HSIs.
  • Track 3: Project Management, Institutionalization, and Data-Driven Evaluation
    Proposals that highlight use of data to continuously improve programs and evaluate program effectiveness, and/or highlight the institutionalization of HSI grant-funded programs, and/or share best practices for effective management of federal grants collaborations and leveraging of funds.
  • Track 4: Student Mentorship & Development
    Proposals geared toward student attendees that highlight peer mentorship programs, develop sense of belonging, programs that include students into institutional decision-making, and student leadership development. This track highly encourages proposals that feature student presenters and student voices.
  • Tack 5: Teaching & Learning Excellence
    Description: Proposals that feature and describe replicable curricular innovations, course re-designs, or culturally relevant and responsive pedagogies. Extra points will be awarded to proposals that have at least two semesters/quarters of evidence of success of these teaching & learning innovations on: student learning outcomes, course grades, social outcomes, sense of belonging, or visible student engagement or learning.

 

Q: What types of sessions will be offered?
A: There are various types of sessions offered at the AHSIE Conference:

  • High Impact Practice Presentations – These sessions will feature evidence-based, high impact practices proven to be effective at HSIs. These presentations are delivered through PowerPoint or panel sessions and allow for a 15-20 minute question and answer period. Duration: 60 minutes
  • Community of Practice Workshops – These hands-on sessions will be facilitated by HSI professionals and will include evidence-based, high impact practices proven to be effective at HSIs. Presentation delivery will be a workshop format with clear outcomes for participants. These workshops will engage participants through interactive activities, teamwork, and hands-on experience. Participants will leave with enough resources and tangible examples for implementation at their respective institutions. Duration: 1 hour and 15 minutes
  • Invited Speaker Sessions – These sessions will feature invited speakers and presenters who will lead special topic sessions that inform policy and practice at HSIs.
  • Morning/Luncheon Plenary Sessions – Morning and afternoon sessions will feature an invited keynote speaker or panel speaking about compelling and relevant issues that impact HSIs nationally. The talented staff of the UIC Catering Department will be serving buffet lunches during this time.
  • Luncheon Plenary – Special AHSIE presentations will take place during the midday plenary sessions. The talented staff of the UIC Catering Department will be serving buffet lunches during this time.
  • Afternoon Coffee Breaks – We want to make sure you’re fully energized and focused for the last few late afternoon sessions! Complimentary coffee and refreshments will be served, providing a great opportunity to rest, recharge, network with your fellow colleagues, and visit the exhibitor information tables.
  • Featured Topic Institutes – Topic-specific institutes will take place on Sunday, March 25th from 1:00 p.m. – 5:00 p.m.
    • The Institutes are open to conference attendees at no additional cost.
    • Seating is very limited – maximum of 80 attendees per institute.
    • Space will be reserved on a first-come, first-served basis.
    • You can sign up for one of the Featured Topic Institutes during registration.
    • No wait lists will be accepted.
    • Additional concurrent sessions will be offered on Sunday afternoon, so if you don’t make it into one of the institutes, you will have several other session options to attend.

Q: How do I sign up for one of the Featured Topic Institute on Sunday?

These Special Topic Institutes are open to all conference participants at no additional cost, but seating is limited to 80 attendees per institute.  Pre-registration is required.

During the conference registration process, you can reserve your space at one of the institutes.  Once an institute reaches capacity, no other registrations can be accepted, and you will be prompted to make another selection.  No wait lists will be accepted.  Additional concurrent sessions will be offered on Sunday afternoon, so if you don’t make it into one of the institutes, you will have several other session options to attend.

The Institutes will take place on Sunday, March 25th from 1:00 pm -5:00 pm.

Please review the institute descriptions here before beginning the registration process. Once you make your selection, we will be unable to fulfil requests to modify your selection, so please choose carefully.

Q: What different Special Topic Institutes will be offered? 

A: We will offer four Institutes for professionals/practitioners.

  • Data Institute
  • HSI 101: What it means to be a Hispanic Serving Institution
  • Grantsmanship Institute
  • Project Management Institute

We will also offer a Student Leadership Institute, designed for student attendees.

Duration: 4 hours (with breakout sessions and scheduled breaks)

For a full description of the Institutes, please visit 2018 Featured Topic Institutes

Q: How can I submit a proposal to be a presenter?
A: We are interested in a range of proposals that demonstrate high impact practices that promote Hispanic student success in higher education. Of particular interest are submissions that focus on creative and evidenced-based programs for undergraduate and graduate student success, institutionalization of grant-funded programs, and effective management of federal grants. Visit https://www.ahsie.org/conference/call-for-proposals/ Deadline is November 5, 2017

Q: How can students get involved with the conference?
A: Student registration rate: We offer a discounted registration rate for student attendees.   Student Rate is $200 ($175 for Early Bird Registration, if registered by January 26, 2018).  Student attendees may attend any of the session throughout the conference.

A: Student-focused sessions: We will have sessions throughout the conference by and for students.

A: Student Leadership Institute: We will be offering a half-day Student Leadership Institute on Sunday, March 25th, at no additional cost to attend. Students interested in attending the institute must sign up during the conference registration process.  See details above.

A: Seed to Tree Student Scholarship: We encourage students to apply for the annual Seed to Tree Student Scholarship.  Awards will be granted to students enrolled at the Associate, Bachelor’s and Graduate level.

The award package includes:

  • Complimentary registration at the 10th Annual AHSIE Best Practices Conference, March 25-28, 2018;
  • Attendance at the AHSIE Student Leadership Institute on Sunday, March 25th;
  • Roundtrip airfare to Chicago, IL;
  • Three nights lodging at conference hotel (Chicago Hilton);
  • Awards Banquet and Scholar Presentation;
  • Cash scholarship of $1000.00
  • The application deadline is November 30, 2017 at 11:45 pm PST.
  • Scholarship Guidelines and Application can be found at https://www.ahsie.org/scholarship/.

 

Q: Does the AHSIE Best Practices Conference offer a student track?
A: The AHSIE Best Practices Conference is one of the few national conferences that encourages students from HSIs to submit presentations on promising practices or to serve as co-presenters on presentation proposals. Visit https://www.ahsie.org/conference/call-for-proposals/. Deadline is November 5, 2017.

Our audience is largely practitioner-based so we find that our participants often learn a lot from our students who are affiliated with Tile III/V projects (i.e., serving in peer mentors, student leader or tutor roles). Students also learn a lot through their participation in the regular conference program. We will be offering an all-day Student Leadership Institute on Sunday, March 25th, at no additional cost to attend.  Additionally, we will have sessions throughout the conference by and for students. For the 2018 conference, the Student Rate is $200 ($175 for Early Bird Registration).

 

Q: How can I get involved as a volunteer with AHSIE?

A: Our strength is in our membership!  The Alliance of HSI Educators thrives on the commitment and collaboration of its members.

We are looking to your wisdom, energy, and expertise to support our work by volunteering to serve as Standing Committee Member and/or to volunteer as an AHSIE Ambassador Conference Volunteer.

  • Why volunteer? Volunteering with AHSIE is a not only a great way to support the work of the organization, but also a wonderful opportunity to network with your fellow HSI practitioners!  Additionally, if you have interest in running for election to the AHSIE Council in the future, serving on a committee is encouraged and strongly recommended, both to learn about the operations of the organization and to get to know your fellow AHSIE Members.
  • Time Commitment – Time commitment varies for Standing Committee Member activities and AHSIE Ambassador Conference Volunteers. So, whether you’re interested in getting involved on a year-round basis, or have a few day’s availability to review proposals or scholarship applications, or even if you only have a couple of hours during the conference, there is a place for you to help!
  • To volunteer as a Committee Member or Conference Ambassador, visit ahsie.org/volunteer
  • *Please note, if you are interested in reviewing conference proposals or scholarship applications, please review the Committee Descriptions at ahsie.org/volunteer and fill out the Standing Committee Form.

Q: What about being on the AHSIE Council?

A: AHSIE is a 17-member Council, with five Council Members being elected each year by the general membership to three-year terms.  The Call for Nominations goes out in the fall for the term beginning at the following conference.  If you are interested in running for the Council, we strongly recommend you get involved as a Committee Member first, to learn about the operations of the organization and to get to know your fellow AHSIE Members. For more information on the elections process and Council Member commitment, please refer to the AHSIE Bylaws.

We are pleased to be offering five half-day Featured Topic Institutes on Sunday, March 25th, 1:00 p.m.-5:00 p.m.  These institutes are open to all conference participants at no additional cost, but seating is limited to 80 attendees per institute.  Pre-registration is required.

During the conference registration process, you can reserve your space at one of the institutes.  Once an institute reaches capacity, no other registrations can be accepted, and you will be prompted to make another selection.  No wait lists will be accepted.  Additional concurrent sessions will be offered on Sunday afternoon, so if you don’t make it into one of the institutes, you will have several other session options to attend.

Please review the institute descriptions here before beginning the registration process. Once you make your selection, we will be unable to fulfil requests to modify your selection, so please choose carefully.

View/Download Featured Topic Institute Descriptions here: https://www.ahsie.org/conference/featured-topic-institutes/